When should I send out my Wedding Invitations or Save the Date cards?
This is a question we are asked quite frequently at wedding fayres. Traditionally, and according to several of the popular bridal magazines, you send out your invitations 3 months before your wedding and your save the date cards 4-6 months before the wedding. We would say this isn’t entirely accurate. What you need to do is ask yourself some important questions:
Do you have lots of friends or relatives that will be travelling a reasonable distance?
Do you have friends or family members who are notorious for forgetting to reply to messages?
Are you having a summer wedding?
Are you having a destination wedding?
Is your wedding at an expensive time of year (i.e. near Christmas)?
If the answer to any of those questions is ‘yes’ then you want to consider giving your guests more notice. For example, for a summer wedding, we would always recommend sending your Save the Date cards out about 12 months in advance or if you are just planning on sending out invitations, you may want to consider having them sent out 6-8 months before the date. This gives people plenty of notice and minimizes the chance of people having booked holidays or other events that would stop them attending your wedding.
Do I need to send out Save the Date cards?
You don’t have to, no. Remember though, that the later you leave it to send out your invitations the more likely it will be that someone could be busy. Please also remember your guests may have to book hotels or train tickets and they can be quiet pricey last minute. Some people prefer just to tell people verbally when the wedding is and then follow up with invitations later. This really is entirely up to you.
I am sending out Save the Date cards but who do I send them to?
Again, this is entirely up to you but we would always recommend sending Save the Date cards to any guest you are inviting to the wedding breakfast. If you are getting married in a venue where you can only invite a limited number of guests to the wedding itself these are the guests you send your Save the Date cards to. If you wish to send out Save the Date cards to every guest whether they are invited for the day or the evening you can.
How many invitations or Save the Date cards do I need to order?
Less than you think. The thing to remember here is that you only need to send out one invitation to each couple or perhaps family if they live at the same address. Obviously, this does alter slightly if you have several guests that live at the same address but are invited to different parts of the wedding. You really do need to sit down and work through your guestlist and tally up how many of each type of invite (day or night) you require, we cannot work that number out for you. Just as a guideline a couple of weddings we have created invitations for recently worked out as follows,
100 guests across the day and evening – We made 67 invitations. A couple of those were spares that the couple wanted to keep in albums and scrap books and they also had a lot of guests whose families were split across several locations due to work.
60 Guests for the wedding breakfast – This couple ordered 40 invitations and 40 Save the Date cards so they had a few spare just in case they had miscounted or made any mistake when writing them.
So I now have my numbers and I know when I am sending them out but when should I order them?
You should have ordered with us no later than 2 months before you want to send them out. This allows us time to order any materials from our suppliers in the correct colours and to actually make your invitations. We then aim to have them sent out to you a month before you wish to be sending them to your guests to give you time to write, address and stamp them all so they can go out together.
Please do remember that as it takes time for us to make the wedding stationery by hand it is wise to get in touch and make sure we have a time slot available to create your order when you want it. This is where our deposit system comes in as you can book your time slot months in advance if you wish by paying a 25% deposit upfront and then at the start of the month that we are making your invitations you will be required to pay the full balance. This method guarantees you get your wedding stationery promptly when you want it.
For more details about the deposit system or anything else please feel free to contact us: firstname.lastname@example.org